Question 1

What is healthcare staff scheduling software and do I need it?

Accepted Answer

Healthcare staff scheduling software helps medical programs build, manage, and distribute workforce schedules. Whether you need traditional software depends on your team's capacity. Scheduling Wizard takes a different approach entirely — rather than giving you software to operate, it functions as a managed service. You submit your program's constraints and receive finished, optimized schedules as Excel files, so your team never has to learn or maintain a scheduling platform.

Question 2

How does Scheduling Wizard ensure ACGME duty hour compliance?

Accepted Answer

ACGME compliance is enforced mathematically at schedule generation time, not audited manually after the fact. The optimization engine has subspecialty-specific ACGME rules built in — including the 80-hour weekly limit, minimum rest requirements, and the 24-hour hard cap. Violations are prevented during schedule creation, not discovered after the schedule is already in use. This is the number one question buyers ask on sales calls, and it's why ACGME compliance is central to how Scheduling Wizard is built.

Question 3

How is Scheduling Wizard different from other healthcare staff scheduling software?

Accepted Answer

Most healthcare staff scheduling software is self-service — you buy it, learn it, and operate it yourself. Scheduling Wizard is a managed service. Programs submit their constraints and an expert scheduling engine delivers a finished, ready-to-publish schedule. There is no platform to log into and no software to maintain. Many Scheduling Wizard clients also use Amion or QGenda alongside it — Scheduling Wizard handles schedule creation and optimization, while Amion or QGenda are used for day-to-day schedule viewing.

Question 4

What types of schedules does Scheduling Wizard generate?

Accepted Answer

Scheduling Wizard generates Block and rotation schedules, Call schedules with fairness optimization, Clinic schedules, and Attending physician schedules. All schedule types are optimized simultaneously so that constraints in one schedule are automatically reflected across the others. Finished schedules are delivered as Excel spreadsheets that programs can upload directly to their existing viewing tools such as Amion or QGenda.

Question 5

What happens to our scheduling setup when a new chief resident takes over?

Accepted Answer

With traditional healthcare staff scheduling software, institutional scheduling knowledge often leaves when a chief rotates out. With Scheduling Wizard, your program's rules, constraints, and configurations are retained by the service year over year. Incoming chief residents inherit a working, optimized system and do not need to rebuild scheduling logic from scratch. This continuity is a core part of the managed service model.

Question 6

Who is Scheduling Wizard designed for?

Accepted Answer

Scheduling Wizard is designed for medical residency and fellowship programs, including chief residents, program directors, program coordinators, and GME offices. It is currently serving 18 departments across 13 hospitals. The service is also expanding to serve private practice administrators and managing partners who need complex physician scheduling without the overhead of self-service software.

Healthcare Staff Scheduling Software Done For You

Scheduling Is Breaking Your Program

Software You Never Master

Compliance Left to Chance

Fairness Disputes Every Cycle

Built for How Residency Programs Actually Work

Done For You Scheduling Delivery

Compliance Guaranteed at Generation Time

Knowledge That Survives Chief Rotations

Equitable Call and Weekend Distribution

Block Call Clinic Schedules in Sync

Frequently Asked Questions

Stop Running Schedules on Spreadsheets